Privacy Policy

Amazon Artists Management

Privacy Policy

Amazon Artists Agency Ltd is committed to protecting and respecting

your privacy. When we hold or process your personal information, we

take appropriate steps to ensure that your data is treated securely.

This Policy is in line with General Data Protection Regulation (GDPR),

which came into effect on 25th May 2018. This Policy may periodically

change in keeping with the European-wide law and you will be notified by

email if and when any changes are required.

This Policy explains why we collect personal information about people

we represent and those who work with and for us. It also explains how

we use it, the conditions under which we may disclose it to others and

how it is secured.

In our privacy policies references to ‘we’ or ‘AAM’ are to Amazon Artists

Agency Limited, a company registered in England and Wales (company

number 7056915) at 42 York Road, Edmonton, London N18 2JY. We act

as a data controller in respect of your personal information that we

process.

Amazon Artists Agency Ltd is a talent agency, which represents

professional actors and creatives across the genres of TV, Film, Theatre,

Musicals, Voice Over, Radio, Commercials and Casting both nationally

and internationally.

When you agree to be represented by AAM we collect information from

you via email, telephone, self-tapes, written correspondence and all other

methods of communication including Tagmin.

The personal information we collect includes:

Name, telephone and email address; we collect this in order to contact

you regarding future work.

We are legally obliged to hold certain types of information on you to

meet our statutory obligations; an example of which is your Passport to

comply with the Immigration Act 2016 when starting new employment.

We shall retain your personal information on our systems only for as

long as necessary for the relevant activity, or as long as it is set out in

any relevant contract you hold with AAM. or a third party. AAM shall

review its retention of such data in May 2028.

National Insurance number, passport details, tax codes, visa details and

your postal address, we collect this this in order to confirm that you have

the right to work in the UK, this is our legal responsibility

Additional data includes: Equity number, Photographs, Measurements

and skills set details are collected to enable AAM to promote your career

and facilitate work prospects

Details of your next of kin are collected in case of an emergency when

you are on set.

You have the right to request a copy of any information we hold.

Your personal information may be used for the following purposes:

 Submit you for work opportunities.

 Discussion and negotiation of salary and/or fees.

 Discussion within the AAM office, verbal communication and/or

email with casting directors, directors, producers and other

creatives involved with the process of pursuing employment on

your behalf.

 Discussion with lawyers/legal departments if applicable.

 To execute our obligations arising from any contracts entered by

you and through AAM on your behalf.

 Process of a grant or job application. • HMRC reporting.

 Notify you of any changes on the services we provide.

 Discuss with you the services we provide.

AAM shall not sell or rent your information to any third parties. AAM

may pass your information to third party providers including, but not

limited to; Tagmin (password protected online management data base

systems which manages your contact details), agents sub contactors

and other associated organisations for the purposes of providing our

services to you. However, when we use third party service providers, we

shall only disclose the information that is essential to deliver our service.

AAM shall never release personal information to non-work related third

parties for them to use for their own direct marketing purposes, unless

you have explicitly requested AAM to do so, or unless we are required to

do so by law.

Non-sensitive details (email addresses etc.) are usually transmitted over

the internet and this can never be guaranteed to be 100% secure.

Consequently, whilst AAM makes every endeavour to have the

appropriate malware/virus protection installed by our IT department, we

cannot guarantee the security of any information you transmit to us, and

you do so at your own risk. AAM shall continue to make best efforts in

ensuring your data is secure on our systems.

The AAM website may contain links to other websites run by other

organisations (Spotlight, Vimeo etc.). This privacy policy only applies to

the AAM website, so you may wish to read the privacy statements on

other websites/platforms where your details are held. AAM is not

responsible for the practices and privacy policies of any other sites even

if accessed via the AAM website. The same rule applies if you accessed

the AAM website from a third-party portal. AAM is not responsible for

the practices, privacy policies, owners and operators of any other sites,

so we encourage you to check any third-party sites for their data

protection policies.

AAM works at an international level, this means that the information

which you provide to us maybe transferred to countries outside of the

European Union (“EU’). Examples of which could be: we are submitting

you for projects that are filmed/broadcast outside of the EU. These

countries may not have similar data protection laws to the UK. By

submitting your personal data, you are agreeing to the transfer, storing

and processing of said data. If we transfer your personal information

outside of the EU, we shall take steps to ensure that appropriate security

measures are taken with the aim of ensuring that your privacy rights

continue to be protected as outlined in this Policy where possible.

If you use AAM services whilst you are outside of the EU, your

information may be transferred outside the EU to provide you with those

services.

As a company we are responsible for meeting the GDPR obligations and

ICO requirements and have all the requisite policies and procedures in

place to adopt ‘best practice’ in our commitment to implementing GDPR.

In agreeing to being represented by Amazon Artists Agency Ltd you

consent to the terms outlined in this policy in regard to AAM holding and

processing your personal data.

If you have a complaint about how we hold or process your personal

data, please email us at office@amazonartists.co.uk or write to us at

Amazon Artists Agency Ltd, 42 York Road, Edmonton London N18 2JY.

You have the right to complain to the Information Comissioner’s Office

(ICO) if you believe that any use of your personal data by us is in breach

of applicable data protection laws and regulations.

More information can be found on the Information Comissioner’s Office

website: https://ico.org.uk/

Making a complaint will not affect any other legal rights or remedies that

you have.

This Privacy Policy has been last updated on 21 st October 2022 and may

be updated from time to time to ensure it remains accurate. Please

check back each time you provide AAM with personal data.